Constitution
THE BANK OF INDIA OFFICERS’ ASSOCIATION[ MUMBAI & GOA ] [ REGD. NO.4711 ]
CONSTITUTION OF THE ASSOCIATION
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A] NAME : The name of the Association shall be `THE BANK OF INDIA OFFICERS’ ASSOCIATION’ [ MUMBAI & GOA ] and it shall be referred to hereinafter as `The Association’.
[ Note : Area of operation of the Association shall include all branches / offices including Head Office of the Bank of India ( hereinafter referred to as `The Bank’ ) now existing and these to be opened hereafter in the District of Greater Mumbai, New Mumbai, Thane, Alibag and State of Goa. -
B] REGISTERED OFFICE : The Registered Office of the Association shall be “Bank of India Building, 3rd Floor, 70-80, M. G. Road, Fort, Mumbai – 400 023”.
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A] To organise and unit the officers of Bank of India working in various branches / offices of the Bank situated within the area of operation of the Association as specified in Rule No.1 above, and regulate their relations with their employers.
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B] To maintain and promote amongst the members (referred to as members in Rule No.3) in the service of Bank of India a spirit of service to Nation Banks’ customers and general public and of loyalty towards the institution; to take all steps to maintain a standard of efficiency and upright conduct, consistent with the traditions of the Bank.
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C] To foster a spirit of solidarity service, brotherhood and co-operation amongst the members and to protect and promote their interest, rights and privileges in all matters relating to their employment, service, conditions, retirement, housing, health, general welfare etc. to make representation/s to the authority/ies in this connection and take any other steps from time to time necessary for their betterment and for redressal of their grievances.
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D] To provide funds for legal advise sought and proceedings undertaken by the Association with a view to securing or protecting any legitimate rights of its members.
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E] To provide legal assistance to its member/s in respect of disputes arising out of and incidental to their employment.
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F] To organise social, cultural and educational activities for members, their families and also for those ex-members who have ceased to be members of the Association on account of their retirement from the Bank’s service.
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G] To consult, to co-operate or to Federation with similar other Associations or bodies in India and outside.
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H] To appear through its representative/s or counsels at Tribunals, Courts, Commissions etc. wherein the opinion of the Executive Committee, it is expedient to do so in the interest of the Association or members thereof.
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I] To delegate representatives to bodies in which Association or members thereof may be interested from time to time.
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J] To take up for representation before the authorities any individual case of hardship or injustice provided the matter involves a general question of principle effecting a group or class of the members.
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K] To edit and publish, periodical/s, voicing amongst other matters, grievances of the officers and containing matters of interest to them for circulation amongst all officers’ staff of the Bank and other persons interested in the Banking Industry.
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L] To acquire, purchase, hire sell and/or lease whole or part of any immovable and/or movable property for furtherance of the objects of the Association.
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M] To do all such other acts as are incidental or conducive to the attainment of the above object.
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A] MEMBERSHIP AND QUALIFICATION :
Membership of the Association shall be open to all officers in the service of the Bank of India within the districts of Greater Mumbai, New Mumbai, Thane, Alibag and State of Goa, on payment of prescribed fees alongwith the written application in the prescribed form.
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B] ADMISION FEE :
An officer may be admitted to membership of the Association by the Executive Committee on his making a written application in the prescribed form on payment of Admission Fee of Rs.10/- or at such other rate/s as may be decided from time to time by the General Body of the Association.
[ Note : No Admission Fee shall be payable by an officer provided he was already a member of any of the Association/Units affiliated to the Federation of Bank of India Officers’ Associations, immediately prior to his such transfer. ] -
C] SUBSCRIPTION :
Membership subscription shall be at the rate of Rs.100/- per month presently or at such other rate/s as may be decided from time to time by the General Body of the Association and be payable in the manner prescribed. A members shall furnish an authority letter addressed to the Bank as per the format prescribed.
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D] CESSATION OF MEMBERSHIP / EXPULSION OF MEMBER :
An officer member shall cease to be a member of the Association if, he :-
i] Does not remain in the employment of the Bank due his death/retirement/resignation from the Banks’ service ;
ii] Is relieved upon his transfer out of the area of operation of the Association and reports for duty to the place of such transfer ;
iii] Resigns from the membership of the Association ;
iv] Is in arrears of subscription for a period exceeding six months and the Executive Committee, after notifying him of such default, decides to terminate his membership ;
v] Is expelled from the membership of the Association by the General Body of the Association for his act/s detrimental to any of the aims and objects of and/or against the interest of the Association.
[ Note : Resolution of the General Body expelling any member shall not be valid unless the member concerned is given a show-cause notice by the Executive Committee in writing and a reasonable opportunity is given to him to submit his explanation and explanation, if any, submitted by him is placed before the General Body in its General/Special General Meeting called for the purpose. The decision of the General Body to expel any member shall not be operative unless a resolution to that effect is passed by a majority of not less than 2/3rd members present at such meeting of the General Body. -
E] RE-ADMISSION :
A member whose membership is terminated under Rule 3(d) (iv) may be re-admitted to the membership of the Association by the Executive Committee on payment of all arrears of subscription. A member who is expelled under Rule 3(d) (v), may, on the recommendation of the Executive Committee, be re-admitted to the membership of the Association subject to the approval of the General Body.
A] REGISTER OF MEMBERS :
The Association shall keep a Register of all its members containing their names and particulars of their place of work, their residence.
B] INSPECTION OF MEMBERSHIP REGISTER :
The Register shall be open to inspection by any member of the Association at the office of the Association during the office hours.
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A] ORGANISATION :
The affairs of the Association shall be conducted through :- (1) General Body, (2) Executive Committee. a] GENERAL BODY : The General Body shall comprise of all members and shall be a permanent organ exercising supreme control over the affairs of the Association.
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B] FUNCTIONS OF THE GENERAL BODY :
The General Body shall meet atleast once a year and its functions shall broadly be as under :-
i] To elect the members of the Executive Committee and Office-bearers provided in this constitution.
ii] To transact all business under the rules, that is duly brought before it ;
iii] To receive, adopt the Annual Report and Audited Statement of accounts ;
iv] To sanction / approve expenditure ;
v] To appoint Auditor/s. -
C] EXECUTIVE COMMITTEE :
Subject to the supervision and control of the General Body the affairs of the Association shall be carried out by the Executive Committee comprising of members as provided below :-
OFFICE-BEARERS AND MEMBERS :
PRESIDENT ……………………………………………. 1
VICE-PRESIDENT …………………………………….. 1
GENERAL SECRETARY ……………………………… 1
DEPUTY GENERAL SECRETARIES ………………. 4
TREASURERS …………………………………………. 2
ASSISTANT GENERAL SECRETARIES …………… 5 (at present)
MEMBERS ……………………………………………… 16 [Excluding 1 Co-opted Member as provided in Rule No.5(e) (I) …… ]Notwithstanding any change in the Regional set up of the Bank, Assistant General Secretary once elected, shall continue to be a member of the Executive Committee for his full tenure unless he incure disqualification to remain such Executive Committee Member as provided in the Constitution.
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D] ELECTION TO THE EXECUTIVE COMMITTEE :
i] President, Vice-President, General Secretary, Deputy General Secretaries and Treasurers shall be elected by the General Body.
ii] Assistant General Secretaries from 4 Areas shall be elected from amongst and by the members of our unit.
iii] Sixteen (16) Members of the Executive Committee shall be elected from amongst and by the members working in the various constituencies which are, at present demarcated as under :-
POST NO. OF POSTS To be elected from amongst and by the members working in (Demarcated Area of Constituency). PRESIDENT 1 [ ONE ] All Members of the Association VICE-PRESIDENT 1 [ ONE ] -do- GENERAL SECRETARY 1 [ ONE ] -do- DEPUTY GENERAL SECRETARY 4 [ FOUR ] -do- TREASURER 2 [ TWO ] -do- CONSTITUENCY-WISE DISTRIBUTION OF THE POST OF ASSTT. GENERAL SECRETARIES & MEMBERS OF THE EXECUTIVE COMMITTEE CONSTITUENCY & NO. OF POSTS AREA OF THE RESPECTIVE CONSTITUENCY
AREA – I A] Members working in the Depts./Branches of Mumbai South Zone. 1 [ONE] – Post of Asstt. General Secretary 1 Altamount Road 18 Khodadad Circle 35 Null Bazar 2 Ballard Estate 19 Mahalaxmi 36 Opera House AND 3 Bhakti Park 20 Maheshwari Udyan 37 Parel 6 [ SIX ] 4 Bullion Exch. 21 Mahim 38 Prabhadevi Posts of E. C. Members 5 Breach Candy 22 Mandvi 39 Prarthana Samaj 6 Capital Market 23 Mazgaon 40 S.A.R.M. Br. 7 C. P. Tank 24 M.C.B.B. 41 SSI. Shivaji Park 8 Churchgate 25 Mumbai Central 42 Stock Exchange 9 Cumballa Hill 26 Mumbai Service 43 Tardeo Road 10 D. N. Road 27 Mumbai (Main) 44 Wadala [East] 11 Dadar (West) 28 Mumbai Overseas 45 Wadala [West] 12 Electric House 29 Mumbai N.R.I. 46 Walkeshwar 13 Gandhi Market 30 Nagpada 47 Worli Naka 14 Girgaum 31 Naigaum Cross Rd. 48 Wodehouse Road 15 Grant Road 32 Nana Chowk 49 Depository 16 Jacob Circle 33 Nariman Point Participants Br. 17 Kalbadevi 34 Nepean Sea Road B] Members working in various Depts./Offices of the Bank in South Mumbai. 1 Free Press Building 2 Stock Exchange Bldg. [Phiroz Jeejibhoy Towers] 3 Mumbai (Main) Branch 4 Deptt. at Mathuradas Mills Compound – Lower Parel (Stationery Cell) C] Member-Officers on Deputation.
1 Bank of India Shareholding Ltd. 2 I.B.A. 3 Indian Institute of Bankers 4 Bank of India Asset Management Co. Ltd. 5 Debt Recovery Tribunals 6 Security Trading Corporation of India 7 Any other Institution. D] Members working in Mumbai Large Corporate Banking Branch at Bank of India Bldg. 70-80, M. G. Road, Fort, Mumbai – 400023. AREA – II A] Members working in offices/departments of the Head Office. 2 [ TWO ] – Posts of 1 Star House – Bandra-Kurla Complex, Bandra (E), Mumbai. Asstt. General Secretaries 2 Hirji Estate – Saki Naka (Stationery Dept.) AND 3 Officers on Deputation to N.I.B.M./I.B.P.S. 5 [ FIVE ] B] Members working in the Zonal Office & Branches in Mumbai North Zone. Posts of E.C. Members 1 Andheri (West) 19 Juhu 2 Andheri Corporate Banking 20 Kandivli 3 Andheri Hsg. & Personal Fin. 21 Khar 4 Bandra [East] 22 Link Road (Malad) 5 Bandra-Kurla Complex 23 Malad [East] 6 Bandra Reclamation 24 Malad [West] 7 Borivli [East] 25 Ramdas Nayak Marg 8 Borivli [West] 26 Saki Naka 9 Chakala 27 Santacruz 10 Chembur 28 Seepz 11 Dahisar 29 Sion 12 Danda [Khar] 30 S.S.I. Andheri 13 Ghatkopar [East] 31 Turner Road 14 Ghatkopar [West] 32 Versova 15 Goregaon [East] 33 Vile Parle [East] 16 Gaoregaon [West] 34 Vile Parle [West] 17 Housing Finance – Borivli 35 Yari Road 18 I.G.I.D.R. 36 Zonal Office–MNZ Depts. AREA – III A] Members working in Raigad-Thane Zonal Office and the Branches in Raigad-Thane Zone. 1 [ ONE ] – Post of 1 Achhad 28 Indapur 55 Agardanda Asstt. General Secretary 2 Ambernath 29 Janjira-Murud 56 Alibag AND 3 Bangli Naka 30 Kadav 57 Apta 3 [ THREE ] 4 Belapur 31 Kalamboli 58 Bense Post of E.C. Members 5 Bhayandar 32 Kamarli 59 Bhal 6 Bhiwandi 33 Karjat 60 Borli Mandla 7 Boisar 34 Khalapur 61 Nagaon 8 C.B.D. Belapur 35 Khamgaon 62 Nere 9 Dombivli 36 Kharghar 63 Nerul 10 Edwan 37 Khopoli 64 New Panvel 11 Ghansoli 38 Mahad 65 Nhava-Sheva 12 Gokhiware(Vasai) 39 Mendhadi 66 Pachal 13 Juchandra 40 Mhasala 67 Paithan 14 Kalwa 41 Mulund [West] 68 Pangloli 15 Kalyan (West) 42 Nerul 69 Panvel 16 Kalyan (East) 43 Panchpakhadi 70 Pen 17 Kharghar 44 Rajaji Path 71 Poladpur 18 Kopri Colony 45 Satpati 72 Ramraj 19 Mira Road 46 Tambe Nagar 73 Rewasgaon 20 Mulund [East] 47 Tamtalao 74 Roha 21 Choundhi 48 Thane [Main] 75 Tala 22 Dhatav 49 Turbhe 76 Taloja 23 Gadab 50 Ulhasnagar [M] 77 Uran 24 Gavhan 51 Ulhasnagar – 5 78 Vinhere 25 Goregaon (Raigad) 52 Vashi 79 Vasambe (Mohopada) 26 Harihareshwar 53 Park Site [Vikroli] 80 Zonal Office Depts. at HO 27 Jambhivli (G’kamath) 54 Wakadpada Building at CBD Belapur. B] Members working in the departments, offices of Head Office in Bank’s Building at C.B.D. Belapur. 1 Inspection & Audit Dept. 3 Terminal Benefit Dept. 2 Reconciliation Dept. 4 Any other Depts. of H.O. C] Members working at Management Development Institute at C.B.D. Belapur. AREA – IV – Members working in the Goa Zonal Office and Branches in Goa Zone. 1 [ONE] – Post of Asstt. General Secretary 1 Aquem 16 Nerul (Goa) AND 2 Bicholim 17 Panaji & Retail HUB 2 [ TWO ] 3 Campal 18 Panaji Service Posts of E.C. Members 4 Chinchinim 19 Pato Plaza 5 Curchorim 20 Ponda 6 Collem 21 Porvorim 7 Ganeshpuri 22 Quepem 8 Headland Sada 23 Saligao 9 Mandur 24 Sancoale 10 Mapuca & N.R.I. Centre 25 Sanquelim 11 Margao & N.R.I. Centre 26 Shiroda 12 Mayem 27 Taleigao 13 Miramar 28 Vasoc-da-gama 14 Nachinola 29 Velim 15 Navelim 30 Verna S.S.I. The Executive Committee shall be competent to enlarge/reduce/segregate/alter the area/s of the above constituency/ies and/or to abolish the existing constituency/ies create altogether new constituency/ies in its/their place/s so as to broadly ensure that proper and adequate representation is provided to the members. The Executive Committee while demarcating any constituency/ies as above, shall as far as practicable take into account the factors such as geographical continuity, minimum and proper representation to a group of members working within a particular constituency on the ratio of total membership of the particular constituency on the ratio of total membership of the Association to Sixteen (16) posts of the Executive Committee Members. For smooth and proper conduct of election, the Executive Committee may decide to have a cluster of branches/offices of the Bank in particular geographical area/s to constitute a singly constituency for electing one or more members of the Executive Committee.
However, any change/modification/alteration in an abolition/creation of constituency/ies as above, must be done by the Executive Committee well in advance and before commencement of election process. Such changes/modifications etc. must be notified for information of the members through circular issued prior to constituting the Election Commission as provided in this constitution.-
E] CO-OPTION :
i] The Executive Committee, if thinks it expedient, shall have the right to co-opt one additional member on the Executive Committee from amongst the Members of the Association.
ii] Casual vacancy caused, if any due to transfer, retirement, resignation, removal, expulsion, death of any member of the Executive Committee may be filled in by the Executive Committee in the Office/s of President and of General Secretary in which case, the same shall be filled in by election by the General Body within a reasonable period.
iii] Tenure of Co-opted Members : Tenure of the Office of the Member/s co-opted as provided in Rules No.5(E) (i) & (ii) and also tenure/s of the President and/or General Secretary elected in accordance with provision in Rule No.5(E) (ii) above, shall be co-terminue with that of the other elected members of the Executive Committee.
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H] DELEGATES TO THE FEDERATION DELEGATE SESSION :
The Office-bearers and members of the Executive Committee shall be ipso-facto, the delegates to the Federation of Bank of India Officers’ Associations (herein after referred to as “the Federation”). However, in case the number of seats of delegates available to the Association is less than the number of members of the Executive Committee for time-being in the office, then all the office-bearers and such other additional members from the Executive Committee as nominated by the Executive Committee shall be delegates to the Federation provided that the remaining members of the Executive Committee may be invited as observers to the Delegate Session of the Federation by the President.
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I] DELEGATES TO OTHER FRATERNAL BODIES :
The Executive Committee is also empowered to nominate delegate/representatives to such other bodies as may be deemed required in furtherance of aims and objectives of “the Association”.
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TERMS OF OFFICE:-
The Executive Committee is also empowered to nominate delegate/representatives to such other bodies as may be deemed required in furtherance of aims and objectives of “The Association”.
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ELECTION COMMISSION:-
Elections of President, General Secretary and the other Office-bearers and Members of the Executive Committee bearers and members of the Executive Committee as referred to in Rule 5 (E) (ii) shall be conducted by the Election Commission appointed by the Executive Committee as per the Election Rules framed in this behalf by the Executive Committee and approved by the General Body. The Election Commission shall declare the results of election of the office-bearers and members of the Executive Committee.
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A] ANNUAL GENERAL MEETING :
Annual General Meeting of the Association shall be held not later than six months after the accounting year of the Association.
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B] SPECIAL GENERAL MEETING :
A Special General Meeting of the Association may be hold
i] When deemed necessary by the Executive Committee. ii] Or otherwise when requisitioned by members constituting not less then 1/5th of total membership or 200 members whichever is less. In Special General Meeting, only the specific agenda as per notice circulated, shall be transacted. When a requisition in writing as provided in Rule No.8(B)
(ii) is received, it shall be the duty of the General Secretary to convene and hold such special general meeting within 30 days of receipt of the said requisition, failing which the President shall convene and hold such meeting within next 15 days. If at the appointed time, if there is no quorum for such requisitioned Special General Meeting; the meeting shall stand dissolved without transacting any business as if there was no such requisition to hold such Special General Meeting. -
C] NOTICE :
Notice of 15 days shall be given for all General Body Meetings.[ Note : However, in case of Special General Meeting if the Executive Committee feels it expedient to convene such a meeting urgently, the Executive Committee shall decide to give a reasonable shorter notice ].
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D] QUORUM FOR GENERAL MEETING :
1/5TH of the total membership or 100 members, whichever is less shall form the quorum for the General Meetings. At the appointed time, if there is no proper quorum then a General Meeting except a requisitioned Special General Meeting as provided in Rule 8(B) (ii) may be adjourned and be held after ½ hour of the appointed time of such meeting. No quorum shall be necessary for such adjourned meeting.
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A] Must meet 4 times a year : The Executive Committee shall meet at an interval not exceeding 3 months consecutively.
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B] A meeting of the Executive Committee may be called: i] By the General Secretary when deemed necessary ; ii] Or otherwise when requisition is made by not less than 10 (ten) members of the Executive Committee to the President.
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C] NOTICE : Notice of 7 days shall be given for all Meetings of the Executive Committee, except when there exist some emergent circumstances, a reasonable shorter notice may be given.
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D] VOTING POWER AND DECISIONS : Decisions of the Committee will be taken by simple majority, each member having one cote. Chairman will have a casting vote only.
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E] In furtherance and fulfillment of the aims and objects as details in Rule No.2 hereinabove, the Executive Committee shall be competent to raise, borrow or secure from time to time, such money or moneys by way of the Members’ Subscriptions and if deemed proper, by way of Donations, Loans etc. from the members and/or from the financial institutions including the Banks and/or from others.
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F] The Executive Committee shall be competent to invest and deal with the moneys of the Association not immediately required, in such manner as may from time to time be determined.
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G] REMOVAL OF OFFICE-BEARERS / EXECUTIVE COMMITTEE MEMBERS : The Executive Committee may recommend by 2/3rd majority to the General Body, removal of an Office-bearer or Executive Committee Member for committing any fraud or having acted against the interest of the Association and/or for his conduct which is likely to bring the Association in disrepute or cause damage to its image, after giving such Office-bearer or Executive Committee Member fair opportunity to explain his conduct. The removal shall take effect only if the General Body vote for such removal by 2/3rd majority of members present at such meeting of the General Body.
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A] PRESIDENT :
The President shall preside over the meetings of the Association and preserve order. He shall subscribe his signature to the minutes of the meetings after such minutes have been found in order and have been confirmed. He shall have power, if necessary, to call Special Meeting of the Executive Committee or of the General Body and shall have a casting vote only.
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B] VICE-PRESIDENT : The Vice-President shall assist the President and will act for him in his absence.
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C] GENERAL SECRETARY :
The General Secretary shall act and perform all such duties as are necessary for achieving the objects of the Association. He shall arrange to take minutes of all meetings of the Association including the General Body Meetings and Executive Committee Meetings, conduct all correspondence, convene meetings and exercise supervision over the affairs of the Association. At the close of each accounting year of the Association, he shall prepare an annual report on the working of the Association for the year showing therein the activities, progress, financial conditions etc. and shall cause the same to be presented to the General Body after it is already approved by the Executive Committee. He shall cause to be prepared the financial statements of the Association showing clearly every item of receipt and expenditure. He shall be responsible for submitting to the Registrar of Trade Unions/ and/or such other authorities all returns as required under the Indian Trade Union Act, 1926 and/or any other statute that may be applicable. He shall have power to engage in consultation with the President and subject to the approval/confirmation/ratification by the Executive Committee, any person or persons for rendering assistance, necessary and all such staff/persons shall be under the control of the General Secretary. He shall conduct approval/ratification of the Executive Committee. The General Secretary shall have power to give call for organisational protests in consultation with the other office-bearers on matters not settled by negotiations, with the Management of the Bank, provided that such protest shall not include of work except with the conset of the Executive Committee.
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D] DEPUTY GENERAL SECRETARIES :
The Deputy General Secretaries will generally assist the General Secretary in his work and perform such other duties as may be assigned to them by the General Secretary or the Executive Committee. One of them may be nominated by the General Secretary and/or the President to act for the General Secretary in his absence.
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E] ASSISTANT GENERAL SECRETARITES :
The Assistant General Secretaries shall assist the General Secretary and Deputy General Secretaries, in their works as regards their respective zones are concerned. Assistant General Secretary/ies shall generally function under the directions of the General Secretary and shall perform such other duties as may be assigned to them by the General Secretary or the Executive Committee.
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F] TREASURER :
The Treasurer shall receive all moneys payable to the Association by the members and others, issue receipts for all moneys received shall disburse all payments for and on account of the Association; keep proper and correct accounts and have custody and be responsible for all properties and valuables of the Association.
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A] The General Funds of the Association shall consist of all income of the Association including the members’ subscription, donations, borrowings etc. The General Funds of the Association shall be spent for fulfilling of the aims and objects of the Association and on all expenses incidental thereto, subject to the provisions of section 15 of Trade Unions Act, 1926.
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B] BANK ACCOUNTS :
Funds shall be deposited/invested in account/s in the name of the Association with the Bank/s and/or the financial institutions.
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C] OPERATION OF THE BANK ACCOUNTS :
The account/s so opened with the Bank under Rule No. 11(B) may be operated upon by the President or the General Secretary jointly with any one of the Treasurers.
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D] The General Secretary or Treasurers or a member of the Executive Committee authorised by the Committee shall not keep more than Rs.10,000/- with them for current expenses.
Auditors appointed at the General Body Meeting in accordance with Rule No.13 of Bombay Trade Union Regulations, 1926 shall audit the accounts of the Association and submit his/their report to the President every year. Accordingly year being 1st January to 31st December every year.
The books of accounts of the Association shall be open to the inspection of any members at the office of the Association during the working hours. A member desirous of inspection the books of accounts shall make an application in writing to the General Secretary. Within 7 days of such application, the General Secret.
The rules may be amended, altered, replaced rescinded or added to at any time by 2/3rd majority of the members present at General Body Meeting, provided previous notice of atleast 15 days is given to the members of the proposed alternations.
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DISSOLUTION OF THE ASSOCIATION:-
A] The Association shall not be dissolve except by the vote of a majority of 3/4th members present at a General Body Meeting specially called for the purpose. However, the dissolution of the Association shall not take effect until such dissolution is registered with the Registrar of Trade Unions as provided under Section 27 of the Trade Union Act, 1926.
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B] The funds of the Association after meeting all the liabilities shall be disposed off in accordance with the decision of the said General Body Meeting dissolving the Association.